Submission Guidelines

Online abstract submission for the upcoming SIU Congress in Berlin is NOW CLOSED.

Abstracts can be submitted for podium, poster or video presentation. Accepted and presented abstracts will be published in the October 2011 supplement of the SIU’s official journal, Urology.

Abstract Submission Guidelines
Abstract Deadline: April 1, 2011 @ midnight, Eastern Daylight Time (UTC/GMT -4 hours)
Notices of Disposition: June 2011
Late-Breaking Abstract Deadline: June 1, 2011
Please take a few moments to review the guidelines and sample abstract below.

1. Rules for Authors
2. Preparation of Abstracts
3. Sample Abstract
4. Video Submissions

1. Rules for Authors

Prior Publication of Material
The SIU Congress is a forum for the presentation of novel research findings. The work covered by the abstract must not have been published (manuscript or abstract) before April 1, 2011. If the work has been presented at another meeting, the author must disclose when and where it was presented, so that the Abstract Review Committee can make its decision based on all available details.

Objectivity
The SIU is committed to offering participants an open forum for scientific discussion, wherein all scientists and clinicians are invited to contribute actively. To preserve this valuable environment, the SIU urges all presenters to avoid statements, symbols or other displays that are subjective and unscientific in nature.

Registration and Expenses
The early-bird registration rate has been extended for abstract presenters until July 15, 2011; however, after this date authors who have not paid their registration fees will be excluded from the programme as well as from publication in Urology. Abstract presenters who are not SIU members are encouraged to join, as this means a possible savings of up to €200 on registration fees.

All expenses such as registration, visa, airfare, lodging, etc. associated with the submission and presentation of an abstract are the responsibility of the presenter.

Failure to Present
Should the author (or a designated co-author) of an accepted abstract fail to present the work as scheduled, subsequent abstracts submitted by the individual will be flagged to the scientific committee as coming from a prior "no-show presenter", and will be judged accordingly. This could result in the non-acceptance of future submissions at SIU meetings.

Abstract Acceptance
Each abstract will be blinded and scored by three reviewers. Abstracts will be accepted on the basis of scientific merit.

While abstracts may be submitted as podium, moderated poster, unmoderated poster or video presentations, the Scientific Committee reserves the right to assign final presentation categories in the best interest of the programme.

Abstract Revisions
Abstracts may not be revised or resubmitted after the deadline of April 1.

Abstract Withdrawal
Please submit abstract withdrawal requests in writing by July 1, 2011.

Change of Presenting Author Please submit requests in writing by July 1, 2011. After this date, changes will no longer be published in Urology.

Late-Breaking Abstracts
All late-breaking abstracts must be received by the SIU programme office by June 1, 2011 for consideration for the 31st Congress of the SIU in Berlin.
Late-breaker submissions are not submissions that have missed the deadline, but legitimate late-breaking information that was not available at the time of the April 1 submission deadline.
Abstracts must be based on results that have not, nor will not have been published in any journal, or on any web site before October 16, 2011, nor presented at any national or international scientific conference prior to October 16, 2011.
The abstract must contain specific finalized data and not refer to studies that will be completed at some time after the Congress.
A panel of SIU members will review the abstracts and provide notice of disposition within 2 weeks.

2. Preparation of Abstracts

Language
Abstracts must be written and presented in English. Careful typing and proofreading is essential. If accepted, the abstract will be published as submitted. Errors, misspellings, incorrect hyphenation, and deviations from the use of correct English will be glaringly apparent in the published abstract. Once the abstract is submitted, changes, corrections or rewording will not be possible. Presenters are requested to devote the necessary attention to language in order to avoid deviations from the use of good English. The Scientific Committee reserves the right to reject abstracts which are presented in poor English or to request an immediate revision.

Word count
Abstract should not exceed 350 words, EXCLUDING title, author and affiliation block. Deduct 50 words for each table or graph included.

Images
Images are not permitted, as they do not reproduce well. Brief and clear tables or graphs are accepted.

Topic area
To ensure that your abstract receives proper scientific consideration, be sure to submit to the appropriate topic category as indicated on the web submission page.

Title of abstract
Abstract must have a short, specific title (no abbreviations) that indicates the nature of the investigation.

Sections
Abstract MUST include the following four distinct sections:
Introduction and Objective
Materials and Methods
Results
Conclusions

Drug names
Use generic drug names.

Abbreviations
Standard abbreviations may be used without definition. Nonstandard abbreviations should be kept to a minimum and placed in parentheses after the first use of the word or phrase.

Acknowledgments
Do not include references, credits or grant support.

Author Names and Affiliations

Presenting author
On the abstract, be sure to indicate the presenting author by underlining the name. List all authors by last name and initial (no period after initials) (e.g., Smith P, Gomez MF). Be sure to list all author affiliations, as in the sample provided below.

Spelling
If an author's name appears on more than one abstract, it must be identical on each abstract in order to ensure proper indexing.

Human Experimentation
Any human experimentation conducted as part of the submitted abstract(s) must follow the protocol approved by the institutional or local committee on ethics in human investigation; or, if no such committee exists, the investigation should have been conducted in accordance with the principles of the World Medical Association’s Helsinki Declaration. The Scientific Committee may inquire further into ethical aspects when evaluating the abstract(s)

Abstract Data
Abstracts that describe single clinical cases, or investigations of compounds that involve inadequate numbers of study subjects, or abstracts that lack quantitative data will not be accepted.
Authors should not "split" data to create several abstracts from one. If splitting is judged to have occurred, priority scores of related abstracts will be reduced.
Abstracts containing identical or nearly identical data submitted from the same institution (and/or individuals) describing the same study population will be disqualified.
Statements such as "results will be discussed" will automatically disqualify the abstract. Reviewers require specific data on which to base their evaluation.

Bear in mind that your abstract will be rated according to the following criteria:

• Is the design of the study valid?
• Are the methods appropriate?
• What is the significance of the results?
• Is the event described in the case report significant?

3. Sample Abstract

Complications in laparoscopic transperitoneal partial nephrectomy

Castillo O^1,2, Diaz M¹, Vitagliano G¹, Foneron A¹, Sánchez-Salas R^1
1Section of Endourology and Laparoscopic Urology, Clínica Santa Maria; ²Facultad de Medicina Oriente, Universidad de Chile, Santiago, Chile

Introduction and Objective: We review the complications of laparoscopic partial nephrectomy in a single surgeon series.
Materials and Methods: Between July 1999 and April 2006, a total of 125 patients underwent laparoscopic transperitoneal partial nephrectomy. Mean patient age was 58 years (range 33 to 87) and male to female ratio was 2:1. In 43 patients (34%) the procedure was hand-assisted. A database was kept prospectively for all patients.
Results: Mean operative time was 104 minutes (range 35 to 180) and average surgical bleeding was 258 ml (range 0 to 2000). For procedures with warm ischemia, mean arterial clamping time was 26 minutes (range 15 to 60). Mean tumor size was 2.7 cm (range 1 to 7). A total of 14 patients (11.2%) had one or more complications which were intraoperative 6 (4.8%) and postoperative 8 (6.4%) with two delayed complications. Intraoperative hemorrhage occurred in 6 cases (4%), and postoperatively in another 6 (4%). Intraoperative hemorrhage was managed in 2 cases with laparoscopic radical nephrectomy and in 4 cases with intracorporeal suture. Postoperative hemorrhage required reoperation in 4 patients: two open radical nephrectomies, one laparoscopic radical nephrectomy and one laparoscopic re-suture of the kidney. The remaining two patients were managed with endovascular (percutaneous) embolization. Urine leakage occurred in one case (0.8%) and was managed conservatively with a double-J stent. A digestive hemorrhage and a pulmonary embolism were presented by two patients (1.6%). Transfusion rate was 10.4%. No case required conversion to open surgery. Mean hospital stay was 3.6 days (range 1 to 12).
Conclusion: Laparoscopic transperitoneal partial nephrectomy is technically demanding with a high potential for complications. The most frequent complication is either intra- or post-operative hemorrhage. For delayed bleeding, endovascular techniques are safe and effective and thus our first choice in the stable patient.

4. Video submissions

Submission
Videos must be submitted through the abstract submission website at the same time you submit your Word document. After selecting “video” as your presentation type, go to the Video Submission tab and follow the instructions.

Important: Please name videos in the following manner: Last Name_Abstract Title_Submission Date
The abstract title MUST be identical the title of the submitted abstract.

Format
All videos must be in the final format and include the exact title, presenting author and production date. Maximum duration of video: 7 minutes.

For any questions pertaining to your abstract submission, please contact abstract@siucongress.org